Information package

To ensure a safe and fun environment for all, we ask that all students, participants, volunteers, and parents/guardians respect our rules.

Online program responsibilities

Communicate all behavioural conditions with the instructor: It is important to communicate all behavioural conditions that your child may have to the instructor. This ensures that the instructor can take all the necessary measures to create a safe environment for your child and for all other participants.

If behavioural problems should arise with your child: An administrator will contact you regarding the incident, and if necessary, they will issue a warning.

If the problem persists or is unacceptable: The participant may be removed from our program. We absolutely do not tolerate any violence, bullying or disrespect in our programs.

Respect all participants and instructors: No violent behaviour or verbal abuse. Everyone deserves to have fun without worrying about disruptive participants. We will not tolerate violent or abusive participants; they will be removed from the meeting if they cause harm to other participants or instructors.

Be on time: To avoid missing important information and steps, please be present and prepared to participate on time. Have your camera ON, your microphone OFF and your materials ready! 

On-campus camps responsibilities

Information Package 2021 - uOttawa camps on campus

To ensure a safe and fun environment for all, we ask that all participants, volunteers, and parents/guardians respect our camp rules.

PARENT RESPONSIBILITIES:

  1. Complete the daily Ottawa Covid Screening Tool prior to camp for each child attending camp. *Visit our COVID-19 Guidelines to learn more.

  2. Communicate all important medical/allergy information to the camp administration and to the participant’s instructor. As a safety precaution, we require that parents of participants who may suffer from a life-threatening medical condition or allergic reaction submit a Medical Information Form on the Monday morning of the first week of camp. We also ask that parents also take the time to brief the camp instructors about their child’s health conditions.

  3. Communicate all behavioural conditions with the instructor. It is important to communicate all behavioural conditions that your child may have to the instructor. This ensures that the instructor can take all the necessary measures to create a safe environment for your child and for all other participants.

  4. Respect drop-off and pick-up times. Please drop off your child no earlier than 8:30 a.m. and pick them up no later than 4:30 p.m. Our instructors are unable to stay with your child after 4:30 p.m. We are therefore not responsible for your child outside of these hours.

  5. Sign in / Sign out your child. All parents must sign in and sign out their child at their arrival and departure. For a child to sign out alone, they must be at least 12 years of age and the parent must have provided this authorization while completing the online registration. To change your child’s ability to sign in and out alone, please contact the camp administration by e-mail, telephone, or in person.

  6. Provide a peanut/nut-free lunch. All participants must bring a peanut/nut-free lunch every day. When signed in, participants are not be authorized to purchase a lunch from the SITE cafeteria (including the Tim Horton’s) nor vending machines on campus.

  7. Ensure your child is wearing closed-toe shoes daily. It is mandatory for participants to wear a pair of closed-toed shoes every day that will protect their feet.

  8. Pack sunscreen. Please ensure your child brings and applies sunscreen before taking part in outdoor activities which will run throughout the week, weather permitting.

  9. Keep electronic devices and collectibles at home. Please leave all Nintendo, cell phone, and any other expensive electronic devices at home. We are not responsible for lost or stolen devices.

PARTICIPANT RULES:

  1. Respect health and safety measures. Always bring and wear a mask. Check your health and symptoms. Complete the Ottawa Covid Screening Tool daily. Follow the guidelines for good hand hygiene. Eliminate the risk by standing two meters away from others.

  2. Respect all participants and instructors: no violent behaviour or verbal abuse.Everyone deserves to have fun without worrying about disruptive participants. We will not tolerate violent or abusive participants; they will be sent home if they cause harm to other participants or instructors.

  3. Respect the materials, classrooms, and labs. The University of Ottawa lend us many classrooms, labs, and equipment for camp. It is important to respect this privilege. For safety reasons, participants who do not respect the rules regarding the equipment will not be given permission to take part in the activities. **Please note due to COVID-19, we will NOT be going into any specialty labs this summer**

  4. Listen to your instructor and stay with them at all times. It is essential for participants to remain with their designated instructor, as well as to respect their guidelines at all times. Participants who do not respect instructor guidelines will not be permitted to take part in the planned science and engineering activities.

VOLUNTEER RULES:

  1. Complete the daily Ottawa Covid Screening Tool prior to arriving at camp.

  2. Communicate all important medical/allergy information to the camp administration. As a safety precaution, we require that volunteers that may suffer from a life-threatening medical condition or allergic reaction submit a Medical Information Form on the Monday morning of the first week of camp.

  3. Arrive and leave on time. Please arrive early for your 8:30 to 4:30 volunteer shift. You are expected to remain with your assigned instructor throughout the duration of your volunteer shift; we are counting on your help and active participation. Any requests to leave before 4:00 pm will require permission from a parent or legal guardian.

  4. Sign in / Sign out. You must sign in at and sign out on with an instructor. It is by signing in and out that we can track your volunteer hours and know if you’re on campus or not.
    Note to parents: Volunteers must be permitted to sign in/out alone for them to be able to volunteer for the University of Ottawa camps.

  5. Refer to the volunteer code of conduct. It is important to refer to the code of conduct for volunteers as it constitutes your volunteering contract. The form will be given to you on your first day.

PICK-UP & DROP-OFF PROCEDURES:

  • Drop-off is between 8:30 a.m. and 9:00 a.m., while pick-up is between 4:00 p.m. and 4:30 p.m. at the SITE building entrance at 800 King Edward Avenue.
  • Our team will be outside of the building to welcome you and process with the sign-in/sign-out.
  • Please note that all facilities of the University of Ottawa are closed to the public and parents/guardians will not be able to enter. If you arrive late to drop-off or early to pick-up, call the phone number on the SITE (800 avenue King Edward) door for us to come to the door and open it. 
  • All parents/guardians doing the drop-off/pick-up should have a valid photo ID.
  • Parents and campers must wear a mask during the drop-off/pick-up procedures.
  • Camper’s temperature will be taken at sign-in.
  • Once the campers are signed in, they will be escorted to the camp group.
  • In case of inclement weather, the drop-off/pick-up will remain outside, the instructors will meet the parents/guardians as close to the entrance as possible.
  • Parents can park for free in Mann Garage (801 King Edward Avenue) to drop-off and pick-up their children between 8:30 and 9:00 a.m. and 4:00 and 4:30 p.m.
  • If you are coming to camp via public transportation, take the LRT and get off at the uOttawa station.
  • IMPORTANT – Leave a message via email and/or phone if your child is going to be late, absent or picked-up early! We will be unable to accommodate for early pick-up or late drop-off without prior notice!
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