Research travel grants

The Faculty of Engineering recognizes that travel by Master's and PhD students in the pursuit of research for their theses is important. For this purpose, the Engineering Graduate Office will henceforth offer them grants for travel outside the city when circumstances require it.

If you are going on a Research Stay, you may be eligible for a travel grant. Eligible students include Master’s with thesis option students; doctoral students and students enrolled in a “fast-track” program. Consult the relevant section below for more detailed eligibility criteria.

Value

Up to 550$

Deadline

Prior to leaving

Before the research stay

  • Send us by email a completed application form that corresponds to your status and all required documentation. Eligibility conditions are detailed below.
Master's with thesis students

Objectives

The Faculty of Engineering recognizes that travel in the pursuit of research for your thesis is necessary and important. For this purpose, the Engineering Graduate Office offers grants for travel outside the National Capital Region when circumstances require it. Travel that allows the direct collection of data for a thesis in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research processes by visiting a foreign lab (university or government).

Eligibility

Students enrolled in full-time studies in a Master’s with thesis program at the Faculty of Engineering when the research stay takes place are eligible. A single grant for the duration of the studies is allowed. At least two terms but less than six terms must have been completed when the travel takes place.

All terms count including terms with leaves of absence, except for approved leaves of absence for medical, maternity or parental reasons.

Value of the Grants

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel- related expenses will not be reimbursed. The maximum grant is $550.

Participation - Eligibility Requirements

The student must:

  • Be studying at the Faculty of Engineering full-time student in a Master’s with thesis program when the travel takes place
  • Complete the form
  • Clearly indicate how the research stay is related to the thesis in progress
  • Ensure that your research Supervisor indicates their support in a detailed recommendation in the space provided for this purpose on the application

Deadlines

Applications must be submitted before the travel takes place (no grants will be considered after the fact).

Procedure

Applicants must:

  • Submit your application by email by sending the scanned documents to: engineering.grad@uOttawa.ca. Use "Research travel grants" as the email subject line.
  • Wait for the acceptance or refusal letter from the Vice-Dean Graduate, Faculty of Engineering, by email (your academic unit and supervisor will be in cc).
  • Upon returning from the research stay, complete the Request for Reimbursement of Travel Expenses form and return it with the original receipts to your Academic Unit\Department.

Where applicable, it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the Research travel.

Download the Master's with thesis Research travel grant form (PDF)

Ph.D. and fast-track students

Objectives

The Faculty of Engineering recognizes that travel in the pursuit of research for your thesis is necessary and important. For this purpose, the Office offers grants for travel outside the National Capital Region when circumstances require it. Travel that allows the direct collection of data for a thesis in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research processes by visiting a foreign lab (university or government).

Eligibility

Students enrolled in full-time studies at the Faculty of Engineering when the travel takes place are eligible.

  • For PhD programs, a single grant for the duration of the studies is allowed. At least three terms but less than twelve terms must have been completed when the travel takes place.
  • For Fast-track programs, a single grant for the duration of the studies is allowed. At least two terms but less than fifteen terms must have been completed when the travel takes place.

All terms count including terms with leaves of absence, except for approved leaves of absence for medical, maternity or parental reasons.

Value of the Grants

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed.

The maximum grant is $550.

Participation - Eligibility Requirements

The student must:

  • Be studying full-time at the Faculty of Engineering in a PhD program when the travel takes place;
  • Complete the form;
  • Clearly indicate how the research stay is related to the thesis in progress;
  • Ensure that the research Supervisor indicates his or her support in a detailed recommendation in the space provided for this purpose on the application.

Deadlines

Applications must be submitted before the travel takes place (no grants will be considered after the fact) .

Procedure

Applicants must:

  • Submit your application by email by sending the scanned documents to: engineering.grad@uOttawa.ca. Use "Research travel grants" as the email subject line.
  • Wait for the acceptance or refusal letter from the Vice-Dean Graduate, Faculty of Engineering, by email (your academic unit and Supervisor will be in cc).
  • Upon returning from the research stay, complete the Request for Reimbursement of Travel Expenses form and return it with the original receipts to your Academic Unit\Department.

Where applicable, it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the Research travel.

Download the PhD or Fast-track Research travel grant form (PDF).

After the research stay

Bring to your Academic Unit\Department a breakdown of your travel expenses and the accompanying documents.

Download the following form: Request for reimbursement of travel expenses (.xlsx)

For inquiries, contact us at engineering.grad@uOttawa.ca

The information on this page is subject to change without notice and does not represent a commitment from the Faculty of Engineering.

Academic Unit and Department coordinates

CVG/EVG

Luc Cloutier
Administrative Officer
Room: CBY A106
luc.cloutier@uOttawa.ca


CHG

Sylvie Saindon
Administrative Officer
Room: CBY A412
sylvie.saindon@uOttawa.ca


AMM/BMG/MCG

Michelle Le Gallez
Room: CBY A205
Administrative Officer
- mlegalle@uOttawa.ca


CSI/EBT/ELG/SYS

Suzanne St-Michel
Administrative Officer
Room: STE 5090
stmichel@sige.uOttawa.ca

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