Faculty Council Meeting 2020.02

The minutes of the meetings will be bilingual in the sense that the interventions and proposals will be made in the language in which they were made.

Faculty of Engineering - Faculty Council Meeting 2020.02 10 a.m., March 23, 2020, online on Microsoft Teams


Officers of the Faculty

J. Beauvais, M. Dube, L. Peyton, M. Labrosse, J. Zhang, T. Lethbridge, C. D’Amours, N. Baddour, C. Adams. D. Taylor, B. Kruczek, C. Rennie

Other members

At least an additional 29 members were present. Accurate attendance was not maintained in Teams following the end of the meeting.

20.02.01 Approval of the Agenda

The agenda was approved.

20.02.02 Approval of Guidelines for final assessments for Winter 2020

On a motion duly moved and seconded, Faculty Council approved the “Guidelines for final assessments for Winter 2020 in the Faculty of Engineering at uOttawa”, as distributed.

20.02.03 Delegation to the Executive

On a motion duly moved and seconded, the Faculty Council approved the following motion: That Faculty Council delegate to Faculty Executive the power to act on its behalf for the duration of the COVID-19 crisis.

20.02.04 Report of the Dean

The campus is still formally open. We don’t know how long that will continue. Researchers have been asked to start winding down their on-campus research, and many have done that. Key is social-distancing in labs. Some research is time-sensitive and cannot be stopped without severe consequences, so there is a way to request that research continues in some labs.

Very few people are at the University. People may need to come in temporarily for specific tasks (e.g. rebooting a server). Contact relevant vice-deans.

Shipping and receiving are on reduced hours. For now, that will continue. If that changes, people will be advised. Research with permission to continue will continue to need shipping and receiving.

There was a question regarding whether protection will be at normal levels. Facilities will be keeping an eye on the various monitors and alarms. There is a concern about a few people in the building in order to ensure that safety is maintained. Buildings were locked on the weekend for security reasons, but people can still be given access.

If anyone spots anything suspicious, they are asked to contact Protection.

20.02.05 Discussion

The Dean thanked everybody and reassured students that they are constantly at the foreground of our discussions.

Everybody is reminded to wash their hands!

It was pointed out that there was an appreciation for the Dean’s video message. Students would appreciate regular messages.

There was a question regarding grad students who are tight on funding if research for them is suspended. It was pointed out that there is an expectation that professors will continue their funding. We will be flexible in approving leaves of absence (in which case such students would not pay tuition). There are discussions about extensions to grants currently underway, but this is not finalized yet.

The meeting ended at 11:20.

Timothy C. Lethbridge Vice-Dean (Governance)

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