Faculty Council Meeting 2018.12

InformationThe minutes of the meetings will be bilingual in the sense that the interventions and proposals will be made in the language in which they were made.

Faculty of Engineering - Faculty Council Meeting

10:00 Dec 10, 2018, in room CBY A707


Officers of the Faculty

  • J. Beauvais
  • M. Dubé
  • L. Peyton
  • M. Labrosse
  • T. Lethbridge
  • C. D’Amours
  • N. C. Rennie
  • C. Adams.


JP St-Pierre, E.Baranova, B. Lessard, H. Aoude, B. Martin-Perez, J. Infante Sedano, R. Narbaitz, M. Noël, E. Petriu, H. Al Osman, K. Dolgaleva, J. L. De Carufel, G-V. Jourdan, F. Robitaille, A. Weck, I Catelas, E. Lanteigne.

S. Gandolfini


M. Salehi, A. Belcin, Y. Hajar, I. Alainachi, C. Choueifaty


Officers of the Faculty,
D. Taylor, M. Bouchard, K. Kirkwood

X. Cao, B. Dhillon, K. Hinzer

A. Gowling,


C. Lan, A. Zouaq, J. Yao, S. Loyka

D. Singh Bhamgu, H. Hegazy, E. Sia, B. Khozema, M. Habbouche, S. Wang, C. St-Denis, W. Qi Hu, A. Ahmed.

18.04.01 Approval of the Agenda

The agenda was approved.
It was noted that the Vice-Dean International and the Vice Dean Quality Assurance and Teaching Innovation are on a visit to TEC Monterrey in Mexico to learn about their innovations and arrange collaboration.

18.04.02 Minutes of the last meeting (October 2018)

The minutes had been approved electronically.

18.04.03 Matters arising from the minutes

There were none.

18.04.04 Bylaw Amendments

Bylaw 1

On a motion duly moved and seconded, amendments to Bylaw I were approved. Notice of motion had been circulated a month previously as is required. The amended bylaws enable the election of two part-time professors to Faculty Council, from among those who are teaching in the current academic term and the two previous terms. The motion, as finally amended, also included a change to replace the list of Vice Deans with simply ‘The Vice Deans’, to improve flexibility; this had been requested by the office of the Secretary General.

Bylaw 3

The proposal is to simplify the tasks of the Committee on Academic Standing, and to reduce the membership to four people (two academics and two staff). This overcomes the problem of finding available members, particularly in the summer, to meet to discuss routine student-advancement issues. The proposals to change Bylaw 2 had been under discussion over the last two weeks, but there had been inadequate time for proper notice of motion to Faculty Council. As a result, it was agreed to discuss and finalize the wording at this meeting, then to circulate a notice of motion in the coming week, and finally to hold an Electronic Vote of Faculty Council in time to get both Bylaw 1 and Bylaw 2 on the agenda of Senate Executive as early as possible in the new year.

18.04.05 Report of the Dean

Health and Safety

There was an accident in which a student fell and required 13 stitches. There was also an accident when an elevator did not stop at a floor in a level position.


Much excitement has been expressed about the ability to see what is going on in the STEM labs. The visibility is also helping ensure people follow proper protective procedures.

  • There are still some moves into STEM to complete.
  • Funds have been secured to complete the large flume
  • The Alumni Advisory Committee met last week. Members were pleased to see progress on various projects.
  • We raised a record amount of money on Giving Tuesday.
  • We submitted our 3-year budget plan on October 30th. There is concern about potential government funding cuts in the next provincial budget. There is an ongoing attempt by members of the higher administration to explain current issues to the government. To get through any potential difficulty period we will be focusing on strategic planning.
  • The Dean will talk with the Chairs about health and safety issues; he suggested that we hold a competition for short training videos.

18.04.06 Report of the Vice-Dean (Research)

  • 26 NSERC Discovery Grants and 17 RTIs were submitted.
  • Proposals for changes to Partnership Grants have been posted by NSERC; feedback on these will be accepted until January 2.
  • The Faculty and University are trying to develop a deeper footprint in Kanata North. They are holding meetings with stakeholders every two weeks. We will occupy physical space there starting in the Spring. The Co-Op office recently held a recruiting event in Kanata North.
  • Up to 12 new CRC chairs have been allocated to the University of Ottawa.
  • Department chairs have been asked to update the membership of the Faculty Research Advisory Committee.

18.04.06 Report of the Vice-Dean (Undergraduate Studies)

  • On a motion duly moved and seconded, Faculty Council approved 2018-UGRD-GENIE-CHG-01. This item includes various changes including replacing GNG1106 with a new CHG course covering numerical methods, as well as various changes in other years.
  • On a motion duly moved and seconded Faculty Council approved 2018-UGRD-GENIE-CHG-02. This item changes some pre-requisites and updates some course descriptions.
  • On a motion duly moved and seconded Faculty Council approved 2018-UGRD-GENIE-CHG-03. This item gives a course on Particulate and Multiphase Systems a course code.
  • On a motion duly moved and seconded Faculty Council approved 2018-UGRD-GENIE-ELG-07. This item makes GNG2101 mandatory. On amendment, paragraphs 1.2 and 2.2 of the original motion were removed.
  • On a motion duly moved and seconded Faculty Council approved 2018-UGRD-GENIE-ELG-08. This item involved housekeeping to the program.
  • On a motion duly moved and seconded Faculty Council approved 2018-UGRD-GENIE-MCG-06. This item corrects errors and adjusts prerequisites.
  • On a motion duly moved and seconded Faculty Council approved 2018-UGRD-GENIE-SEG-09. This item adjusts SEG4189 and makes related changes.
  • On a motion duly moved and seconded Faculty Council approved 2018-UGRD-GENIE-SEG-09. This item adds SEG4135 Cloud Systems and Networks.
  • On a motion duly moved and seconded Faculty Council approved to add all natural language courses to the list of complementary electives. This will affect all programs that use the list of complementary electives and is made in response to the CEAB increasing its flexibility regarding complementary studies. This change, with different wording, had originally been part of 2018-UGRD-GENIE-ELG-07. The final wording of the motion resolved several difficulties noted in the original wording.

18.04.07 Report of the Vice Dean (Graduate Studies)

Previous E-Vote

An electronic vote of Faculty council had passed to enable three GNG motions to pass, as follows:

  • SYS: A motion to modify the pre-requisites to 5 SYS coded courses to ensure that systems science students can enrol online, without requiring a service request to the grad office. It removes from the calendar 7 courses that have not been offered in many years, and it replaces the 3 credit project course with a 6 credit project course.
  • EMP: A motion which affects the Engineering Management program, replacing two ADM course codes so that EMP takes the same ADM courses as the E-Business program instead of theones used by the ADM program. This will ensure that systems science students can enrol online, without requiring a service request to the grad office. It also cross-lists an EMP course code with a GNG course code, for a course that is central to the EMP program. It also removes a course code no longer used, and adds three existing courses to the list of electives.
  • GNG: A motion is to enact an administrative change that will make it possible for all non-thesis Masters students to enrol online for GNG5xxx courses as "out of program" electives, if their program allows "out of program" electives. It also creates new GNG course codes to make available courses that have been offered previously only to EMP students. These new course codes are proposed by Prof. Hanan Anis who is the NSERC Chair in Entrepreneurial Engineering Design except for GNG5125 Applied Data Science (also cross-listed as new course EBC6270) which is proposed by Prof. Hussein Al Osman (Associate Director for E-Business Programs).

Other matters

  • There has been a discussion to enable industry practice to be added as an option to all M.Eng. programs.
  • There is work on creating a specialization in sustainable and resilient infrastructure.
  • We are starting to consider the possibility of offering graduate programs online. Remote education still can allow rich interaction. There are many other notable universities doing this. It was suggested that we try to create online courses that will help cover deficits in students’ background.

18.04.18 Other Business

The meeting concluded at 11:46.
Timothy C. Lethbridge

Vice-Dean (Governance)

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