Faculty Council Meeting 2017 | 02

Minutes of the meeting held at 13:00 April 18, 2017, in room CBY A707


Officers of the Faculty
I. Nistor, M. Dubé, M. Labrosse, M. Turcotte, J. Zhang, D. Taylor, T. Lethbridge, B. Kruczek, C. D’Amours, N. Baddour, C. Rennie, H. Viktor.

C.Lan, S. Omelon, K. Kirkwood, A. Tremblay, A. Jrade, B. Martin-Perez, R. Narbaitz, M. Noel, J. Yao, A. Zouaq, G-V. Jourdan, J. Lang, K. Dolgaleva, P. Galko, E. Petriu, H. AL-Osman, J. De Carufel, B. Dhillon, A. Weck, I. Catelas.

S. Gandolfini, V. Samson, F. Bouchard.

B. Taji, I. Enuoyibo, M.Rajaie, D. Chauhan, Z. Al-Faesly, B. Uwineza, C. Chandel, M. Habbouche, F. Gohier.


Officers of the Faculty
H. Victor.

E. Lanteigne. Students K. Awan, M. Shikh Hassan, N. Rastogi, F. Fayomi.


B. Lessard, J. Infante Sedano, S. Loyka, F. Robitaille,

S. El Husseini, A. Aboukarr.

17.02.01 Approval of the Agenda

The agenda was approved.

17.02.02 Minutes of the last meeting (Jan 31, 2017)

The minutes had been approved electronically.

17.02.03 Matters arising from the minutes

Matters arising from minutes were included in the Dean’s Report.

17.02.04 Bylaw changes

On a motion duly moved and seconded Faculty Council unanimously approved updates to the bylaws. The Faculty Manager for Facilities was added to the Space Committee as a friendly amendment.

17.02.05 Report of the Interim Dean

The Interim Dean submitted a written report.

5.1 Budget
The University of Ottawa Budget Committee asked every Faculty to make presentations. Following this, it issued a list of budget cuts. The Faculty of Engineering and Faculty of Medicine, which are the top-grossing Faculties, were told to make the largest cuts. In the short term, we are expecting to be able to offset our 5% cut by increased enrolment and retention. Moving forward we expect to be the Faculty with the largest accumulated surplus ($14 million) next year. Some faculties have a significant deficit.

The Dean has had discussions with Silvana Gandolfini about the allocation of funds to the academic units.

The Dean was part of the university Shadow Budget Committee. This committee has agreed on the principles of a hybrid budget model, in which Faculties will have more freedom and responsibility to govern their financial decision making.

The STEM building is progressing. Tours will be available (with limited capacity) on the third Friday of each month. We are in the phase of signing off on the MCG/CVG areas and the CEED facilities. There have been some issues ensuring our needs are properly met.

We have two outstanding materials faculty positions. One will go to MCG and one to CVG. The Dean thanked the organizers of the Design Day and Graduate Poster Competition.

There will be two convocation ceremonies for our Faculty on June 20th.

David Graham will be the new Vice President Academic and Provost.

There is a fund new program initiatives that we could tap into.

There has not yet been any announcement of a new Vice President Research.

The Frank Giacobbi award this year goes to Mark Lapointe of CVG. The Interim Dean encouraged the various units to nominate more of their members for the next competition

17.02.06 Report of the Vice-Dean (Research)

The Vice-Dean circulated a written report.

There has been good success for NSERC CREATE awards. However, for Discovery grants and RTIs our success rate has been lower than hoped.

The Research Advisory Committee will be meeting in two days.

$1.7M from our surplus goes into matching funds for research initiatives.

17.02.07 Report of the Vice-Dean (Undergraduate Studies)

The Vice-Dean circulated a written report.

He pointed out that the university plans to repeal the regulation that prevents a student from repeating a course, where he has already passed a course for which the to-be-repeated course is a pre-requisite.

There is an increase of 3% so far in applications to the Faculty of Engineering. The University, as a whole, is down by 1%. We also have a 3% increase in the number of accepted offers.

17.02.08 Report of the Vice Dean (Graduate Studies)

The Vice-Dean indicated that the number of applications has skyrocketed by 71%. However his office has made the same number of offers as at this time last year.

The consolidated graduate and undergraduate office should be in place by the end of the year.

Six CGSM NSERC scholarships and, 26 OGS Canadian Scholarships were sent.

On a motion duly moved and seconded, Faculty Council approved changes to the CHG M.Eng. program. Specifically, the minimum course requirements are changed from 15 to 21 units.

On a motion duly moved and seconded, Faculty Council approved various changes to the CHG graduate program, specifically A. Abolish 12 non-mandatory courses from the program B. Add 7 non-mandatory courses to the program C. Change 4 of the course titles D. Change 3 of the course title and course description.

17.02.09 Reports of the Vice Dean (International)

We started the International Experience Scholarship using funds raised from training Chinese professors. 32 students ($120,000 total funding) have been given these awards. They are going to 15 different countries. Many new professors from China will be coming in the next few months.

A University Internationalization committee has been meeting since early January.

17.02.10 Reports of the Vice Dean (Quality Assurance and Teaching Innovation)

The Vena system is being put into place to track graduate attributes. Departments are being invited to participate in a pilot testing of the platform during the Spring/Summer semester.

17.02.11 Other Business

Faculty Council thanked Ioan Nistor for his year as Interim Dean.

The meeting concluded at 14:05.

Timothy C. Lethbridge Vice-Dean (Governance)

Back to top