Faculty Council Meeting 2016 | 04

Minutes of the meeting held at 13:00 November 16, 2016, in room CBY A707


Officers of the Faculty
I. Nistor, M. Dubé, M. Labrosse, M. Turcotte, J. Zhang, D. Taylor, T. Lethbridge, C. D'Amours, B. Kruczek, N. Baddour, C. Rennie, H. Viktor.

C. Lan, S. Omelon, K. Kirkwood, A. Tremblay, B. Lessard, A. Jrade, B. Martin-Perez, M. Noel, A. Zouaq, G-V. Jourdan, J. Lang, E. Petriu, H. Al-Osman, B. Dhillon, A. Weck, I. Catelas, E. Lanteigne.

S. Gandolfini, V. Samson, D. Rodas-Wright, F. Bouchard.

E. Zhou, G. Singh, C. Atallah, A. Griffin, N. Rastogi, K. Chu, A. Pawliszko, R. Kanjani, V. Carpani.


J. Infante Sedano, R. Narbaitz, J. Yao, J. De Carufel.

C. Fliesser, F. Singerman, F. Gohier.


S. Loyka, K. Dolgaleva, P. Galko, F. Robitaille.

F. Ebrahimi Sourchani, K. Chernega, Z. Qi Lin.

16.04.01 Approval of the Agenda

The agenda was approved. It was noted that final approval of the Biomedical graduate program will be discussed under the report of the Vice-Dean Graduate Studies.

16.04.02 Minutes of the last meeting (Sept 27, 2016)

The minutes had been approved electronically.

16.04.03 Matters arising from the minutes

Matters arising from minutes were included in the Dean’s Report.

16.04.04 Report of the Interim Dean

The Dean distributed a written report.

4.1 Budget situation – University Level

The Faculty of Engineering has been asked to prepare draft budgets that would show cuts of 4% and 8%. Based on current projections, we are poised to have a surplus of $1,3M$, but an 8% cut would amount to $3M. The Dean has been considering various scenarios for this.

To deal with this by increasing revenue, there is some potential for increasing numbers of students in EECS, and a slight potential to do so in CHG. Demographic projections indicate that enrollment will be lower in the next few years for Ontario universities, but attracting international students may help.

We will likely have to pay the salaries of the staff being transferred from the FGPS, making matters worse. Pressure on the Faculty is also coming from expenses related to the STEM building.

The Responsibility Centred Budgeting Model is not likely be implemented as there is now more opposition than support.

4.2 STEM Building

Regarding teaching space in the planned STEM building there will be one very large classroom (over 400m2) and a number of smaller rooms for seminars.

The space for the CVG labs have increased by 45% compared to earlier plans (July 2016) in terms of surface area and the MCG labs have gained 11%. The E-hub shared space has increased by 47%, and the machine shop shared with Science has increased by 26%. There are decreases in labs space for Science.

There are plans for the CBY E-block

Various people were thanked regarding work they have done on STEM.

4.3 Library Cuts

A motion to cancel the library cuts passed the Senate, but the Board of Governors has ultimate authority and the Administrative Committee would have to take action. As it stands, the cuts are coming in January. It is recommended that graduate students download all the papers they might need before January, in case the cuts go ahead, which now seems likely. The Dean of the Faculty of Engineering will sit on the University Task Force working on library cuts.

The new SIS system seems to be working, although a few glitches have been reported. Some known exceptions have to be initially handled by hand.

The meeting of the Faculty of Engineering Alumni Advisory Board on Nov 4 and the uOInnovates event at the Lees Campus that same day went well.

The Iron Ring ceremony will be held during the afternoon of November 26th.

16.04.05 Report of the Vice-Dean (Research)

The Vice-Dean circulated a written report.

A total of 33 Discovery Grant applications were submitted. A few people did not seek assistance from the Research Office.

Strategic Grant applications are due soon.

There will be a research presentation on Argentina and Brazil 22 November at 10 a.m. in CBY 707.

The Canada Excellence Research Chairs (CERC) program deadline is coming up. There are only 11 such Chairs in Canada, and UOttawa can submit up to two. There have been a disproportionately low number of women in CERC positions in the past, so this time at least half must be women.

Canada is celebrating its 150th anniversary next year. It has been suggested that the university come up with ‘150 research tweets’ to celebrate this. We need to come up with 15.

16.04.06 Report of the Vice-Dean (Undergraduate Studies)

The Vice-Dean circulated a written report.

6.1 Curriculum Changes

On a motion duly moved and seconded, Faculty Council Approved 2015-2016 GNG V27 to fix the prerequisites for several engineering courses.

The Vice-Dean indicated that additional changes will be coming at a future meeting to put in place changes to prerequisites to MCG4220 and MCG4100.

On a motion duly moved and seconded, Faculty Council Approved several changes to the SEG program: To change SEG1911 to be coded SEG2900 as there were too many first-year courses; add prerequisites to SEG2900; make both PHY1331 and CHM1301 required, and prescribe the sequence PHY1331, PHY1322, CHM1301, PHY2104 for science courses.

16.04.08 Report of the Vice Dean (Graduate Studies)

The Vice-Dean discussed new staff in the Graduate Office, and changes to the office space arrangements. A PAPI proposal has been submitted for the relocation of the Graduate Office near the Undergraduate Office.

The Graduate Excellence ceremony went well, with 60 awardees in attendance

We have a quota of 17 NSERC PhD scholarships, and we are in the process of ranking the applicants.

The new SIS has been successful from the perspective of the graduate office.

Graduate co-ordinators are responsible for meeting M.Eng students as needed.

On a motion duly moved and seconded, Faculty council approved the new Biomedical Graduate Program. We had approved this in principle last December, but there have been some additional changes since then. It has already been approved by Carleton, the FGPS and the Senate Executive; next step final approval at Senate.

On a motion duly moved and seconded, Faculty Council Approved major changes to the Graduate Diploma in Engineering Management.

On a motion duly moved and seconded, Faculty Council approved major changes to the Master of Engineering in Engineering Management

On a motion duly moved and seconded, Faculty Council approved minor changes to the Graduate Program in Electronic Business Technologies.

16.04.09 Reports of the Vice Dean (International)

The Vice-Dean circulated a written report.

The Vice-Dean discussed the success of the 3+2 program and the program in which we train Chinese faculty members. There is the possibility that the latter program might be extended to other countries.

About 20 students applied for the International Experience Scholarships, and 18 were awarded. It was suggested that there should be greater publicity for these.

Through CALDO we are working with Chile, Columbia and Brazil. We are also investigating opportunities to attract students from Australia and New Zealand.

16.04.10 Reports of the Vice-Dean (Quality Assurance and Teaching Innovation)

The Vice Dean is reviewing a software tool to help with accreditation.

16.04.11 Other Business

The Vice-Dean Undergraduate Studies indicated that there would likely be support from the University and Government for new Engineering undergraduate programs. We need to do market analysis and make a business case.

V. Carpani pointed out that in MCG the 4th year electives seem unbalanced. It was suggested that student representatives on Faculty Council could help the Faculty by interacting with groups of students who may have issues or ideas and ensuring these issues or ideas are raised with the relevant staff members of Vice Deans.

The meeting concluded at 15:00.

Timothy C. Lethbridge Vice-Dean (Governance)

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