Executive Committee Meeting 2018.12

InformationThe minutes of the meetings will be bilingual in the sense that the interventions and proposals will be made in the language in which they were made.

Faculty of Engineering - Executive Committee - Meeting 2018.11

9:00 December 19, 2018, in room CBY 707


  • J. Beauvais (Dean)
  • M. Dubé (Vice-Dean, Research)
  • M. Labrosse (Vice-Dean, Undergraduate Studies)
  • M. Bouchard (Vice Dean, International, Interim)
  • T. Lethbridge (Vice-Dean, Governance)
  • C. D’Amours, (Director, EECS)
  • C. Adams (EECS – CSI)
  • C. Rennie (Chair, CVG)
  • N. Baddour (Chair, MCG)
  • K. Kirkwood (Chair, CHG)
  • S. Gandolfini (Chief Administrative Officer)
  • K. Bournes (Alumni Relations Officer)
  • F. Bouchard (Manager of Outreach)
  • V. Samson (Manager of Marketing and Communications)
  • H. Howes (Manager of Development)
  • L. Roy (Assistant to the Dean)


  • L. Peyton (Vice-Dean, Graduate Studies, Interim)
  • D. Taylor (Vice Dean, Quality Assurance & Teaching Innovation),

18.11.01 Approval of the Agenda

The agenda was approved with minor adjustments.
Written reports were circulated from the Vice Dean of Undergraduate Studies, the Manager of Outreach, and jointly from the Vice Deans Quality Assurance & Teaching Innovation and International regarding their trip to TEC Monterrey.

18.11.02 Minutes of the last meeting (November 2018)

The minutes of the previous meeting had been approved electronically.

18.11.03 Business arising

There was none.

18.11.04 Update from the Dean

Health and Safety update

The Dean gave an update on an earlier incident where an elevator in the SITE building did not stop level with the floor.

STEM was closed from Saturday evening until Monday inclusive due to failure of a glass panel; the Dean provided an update.

STEM Update

There is ongoing progress on the large flume.

A safe way has been found to move the forklift in the freight elevator, by removing the forks to reduce its weight sufficiently.

Update regarding marketing and communications

V. Samson showed two infographics showing the very large number of projects her group works on. The first showed activities this year, and the second showed plans for next year. The graphs divided the tasks into website, events and communications.

It was agreed that there would be more formal synergistic interaction between Communications and Outreach. There were various other suggestions for improving collaboration regarding communications and recruiting. It was also pointed out that it would be important to increase collaboration with faculty members who serve as ambassadors.

TEC Monterrey Mission

The Dean thanked M. Bouchard and D. Taylor for their visit.

M. Bouchard presented highlights of the visit. TEC Monterrey are doing very well in various university rankings. They are abolishing all lectures starting next year. In recent years they have focused on challenge learning (project learning). Every student is expected to have created a start-up company or a mock start-up company by the time of their graduation.

Their PhD students have to spend 6 months abroad. Their graduate studies are in English. They are interested in cotutelle programs.

They have a peer mentoring program for professors to help increase the stature of publications. Professors who have been able to publish in higher-quality journals help those who have only been able to publish in venues that have lower status.

TEC Monterrey has 32 campuses. They are interested in mentoring of department heads. There were questions, however, regarding whether the skills and knowledge to be a department head might be too university-specific.
The Dean will be visiting TEC Monterrey in January.

It was suggested to encourage participation in TEC Monterrey at the Canadian Engineering Education Conference.

Budget matters

There was discussion of the extent to which certain cuts to school boards may impact our outreach activities.
There was discussion of how to deal with certain leftover funds that had been given by a company for student support.


There was a conversation in the FTPC regarding prizes. FTPC members suggested that there should be two prizes per year, one each for an emerging and an established professor. It was also suggested that there should be a professor of the year award because there are good all-round professors who might never get one of the specialized awards.

Space committee

The Vice-Dean Governance indicated that he had created draft principles for fair and resource-efficient allocation of space to graduate students to stimulate discussion. This has been circulated to the Executive and the graduate student members of Faculty Council. M. Dubé has agreed to be on the Space committee and has been gathering data and doing some consultations on the matter. The academic units have chosen their members. T. Lethbridge will shortly call a meeting and will invite graduate students as well as voting members of the committee.


The Dean thanked K. Kirkwood for filling in for B. Kruczek who has been on academic leave.


Matters to be considered in closed session         

On a motion duly moved and seconded, Faculty Executive upheld the sanctions proposed by the Committee of Inquiry which found that two students had cheated on a deferred exam. The Sanction imposed was failure in the course and requirement to take an ethics course as an extra course.

18.11.06 Adjournment

The meeting ended at 10:45.

Timothy C. Lethbridge, Vice-Dean (Governance)

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