Executive Committee Meeting 2018.11

InformationThe minutes of the meetings will be bilingual in the sense that the interventions and proposals will be made in the language in which they were made.

Faculty of Engineering Executive Committee Meeting 2018.10

13:30 November 27, 2018, in room CBY 707

PRESENT

  • J. Beauvais (Dean)
  • M. Dubé (Vice-Dean, Research)
  • M. Labrosse (Vice-Dean, Undergraduate Studies)
  • L. Peyton (Vice-Dean, Graduate Studies, Interim)
  • M. Bouchard (Vice Dean, International, Interim)
  • D. Taylor (Vice Dean, Quality Assurance & Teaching Innovation)
  • T. Lethbridge (Vice-Dean, Governance)
  • C. Adams (EECS – CSI)
  • C. Rennie (Chair, CVG)
  • N. Baddour (Chair, MCG)
  • J. Thibault (Acting Chair, CHG)
  • S. Gandolfini (Chief Administrative Officer)
  • K. Bournes (Alumni Relations Officer)
  • F. Bouchard (Manager of Outreach)
  • V. Samson (Manager of Marketing and Communications)
  • L. Roy (Assistant to the Dean)

EXCUSED

  • K. Kirkwood (Chair, CHG)
  • C. D’Amours, (Director, EECS)

18.10.01 Presentation by Gaby St-Pierre, Director Co-operative Education

G. St-Pierre presented co-op results for the Faculty of Engineering. The economy is doing well so there has been an increase in the placement rate and total number of placements from our faculty. 14.6% of our students take jobs outside the region and 67.3% of our employers are in the private sector. 140 new organizations have started hiring our students in recent years. Mandatory Co-op has been very successful in SEG. The co-op office is now re-introducing the possibility of some CSI students taking their first work term in the summer after their first year.
There has been an agreement with the CUPE TA/RA union regarding students doing their co-op work terms as research assistants with professors. This establishes a new salary grid for such students, based on that of Federal Treasury Board; salary amounts increase with each work term.

18.10.02 Approval of the Agenda

The agenda was approved with minor adjustments.
Written reports were circulated from the Vice Deans of Research, Undergrad Studies, Graduate Studies, and International Affairs. Reports were also circulated from the Managers of Outreach.

18.10.03 Minutes of the last meeting (October 2018)

The minutes of the previous meeting had been approved electronically.

18.10.04 Business arising

Some of the job postings for new faculty positions are ready to be posted.

18.10.05 Update from the Dean

Health and Safety update

There was an accident where a person cut their finger on the side of a lamp because there was no light switch. Another person experienced a fall due to items on the ground. There was an accident in a SITE elevator, where it opened the doors such that the base of the elevator was not level with the floor.

People have shown they are comfortable ensuring safety rules are followed, and reporting violations. For example, some were ushered out when they entered the structures lab without appropriate attire.

STEM Update

The university has agreed to pay the $1.6M for the large flume to be finished in the STEM building. The Faculty of Engineering would not have been able to fully leave E-block otherwise.

We are trying to complete all moves by the end of this year. There are few issues remaining, such as having procedures for moving the forklift and getting the flumes active for teaching. Some construction deficiencies have been reported.

Budget

The Dean and the Chief Administrative Officer presented the Faculty 3-year budget plan yesterday to the central administration.

The Dean discussed the Faculty of Engineering’s eight priorities for the next 3 years. These are to increase the proportion of applicants who rank us first; to increase external research funding; to manage the large growth in the number of students; to manage the balance between teaching and research priorities; to increase the number of research graduate students and research partnerships; to increase the value of the M.Eng program, and to pursue actions for managing health and safety.
Discussions about budgetary envelope 2 are ongoing. The indicators for such funding are not yet determined.

There is concern about potential changes in Ontario government funding of universities.

Admissions

The Dean discussed certain OUAC statistics.

We are following up with student who attended the open house, and we are working on following up with students who visited us at the Ontario Universities Fair.

Space

There was discussion of the need for ground rules for graduate student space. The Vice Dean Governance will be making some proposals.

Alumni Advisory Committee

The Alumni Advisory Committee meeting will be Dec 4th. The agenda is still being developed. Sethuraman "Panch" Panchanathan, Executive Vice President at Arizona State University, will talk first. We still need to follow up with an earlier idea from the committee about incorporating industry people in thesis committees. There is expected to be discussion about changes to programs and online courses. In May, the strategy followed was to maximize the time the committee members were able to talk, rather than simply having them listen to presentations; this approach proved very successful.
K. Bournes discussed the overall program for the day. He said they on track to finalize the Startup Program by the time of the meeting.

Mitacs agreements

Mitacs has five agreements with other universities to guarantee the best students can get automatic scholarships based simply on their admission to a given program. Such scholarships can be for M.Eng students as well as for research masters students. We need to take steps to ensure we develop such agreements.

Giving Tuesday

We are doing very well so far.

18.10.06 New Business

uOttawa Strategic Areas of Development and Research

M. Dubé discussed the current draft of the new strategic areas and Executive members made several suggestions.

Committee on Academic Standing

M. Labrosse suggested changes to the bylaw on the Committee on Academic Standing. He suggested that membership include the Vice Dean (Undergraduate Studies), the Administrator of the Undergraduate Studies Office, and an Academic Advisor. Upon discussion the Executive agreed that Associate Chair of the student’s program, or their delegate, would also be a voting member. Quorum would be three members. The Vice Dean (Governance) will prepare suggested changes in time for the upcoming Faculty Council meeting.

18.10.07 Adjournment

The meeting ended at 3:50 pm. Next meeting is Dec 19.

Timothy C. Lethbridge, Vice-Dean (Governance)

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