Executive Committee Meeting 2018.09

InformationThe minutes of the meetings will be bilingual in the sense that the interventions and proposals will be made in the language in which they were made.

Faculty of Engineering - Meeting 2018.08 - 09:00 September 26, 2018, in room CBY 707


  • J. Beauvais (Dean)
  • M. Dubé (Vice-Dean, Research)
  • M. Labrosse (Vice-Dean, Undergraduate Studies)
  • M. Bouchard (Vice Dean, International, Interim)
  • D. Taylor (Vice Dean, Quality Assurance & Teaching Innovation)
  • T. Lethbridge (Vice-Dean, Governance)
  • C. D’Amours, (Director, EECS)
  • C. Adams (EECS – CSI)
  • C. Rennie (Chair, CVG)
  • N. Baddour (Chair, MCG)
  • K. Kirkwood (Chair, CHG)
  • S. Gandolfini (Chief Administrative Officer)
  • K. Bournes (Alumni Relations Officer)
  • F. Bouchard (Manager of Outreach)
  • V. Samson (Manager of Marketing and Communications)
  • L. Roy (Assistant to the Dean)
  • S. Drouin (Academic Administrator, Graduate Programs, in place of Vice-Dean, Graduate Studies)
  • H. Howes (Manager of Development)



18.08.01 Approval of the Agenda

The agenda was approved with a minor adjustment.
Written reports were circulated from the Vice Deans Research, Undergraduate and International as well as the Manager of Outreach), the Manager of Outreach and Communications, and the Chief Administrative Officer.

18.08.02 Minutes of the last meeting (August 2018)

The minutes of the previous meeting had been approved electronically.

18.08.03 Business arising

There was discussion of the Glinski and Marsh awards. The following questions were raised: Should the awards for emerging professors and established professors be renamed so as to be separate, or should we not maintain the distinction between the two types of professors. One suggestion was to tie the emerging-professor awards in some way to those applying to be full professor. It was suggested that we need to prompt for nomination for the teaching award from students. The Dean will consider this matter further.

18.08.04 Update from the Dean

Health and Safety update

There were several issues in the past month; one related to extension cords and another related to chemical odour when a beaker was left in a fume hood during a ventilation shutdown. Also a student suffered wasp stings, and another suffered a minor burn while transporting a hot beaker.

STEM update on moving & launch activities

Moving to the STEM building is continuing, and there are still some issues to resolve such as harmonics in the power line causing interference. The STEM opening was very successful; the passion and drive of students was impressive. People from across campus were present, as were representatives of many companies. Artwork produced jointly between engineering and arts students was particularly impressive.

42000 youth last year were reached through the outreach programs, particularly the Maker-mobile program.

Budget update

In addition to the hiring plan we need to prepare a business case as part of our budget submission.

There are now two additional envelopes in addition to the basic operating funds. Envelope two covers unplanned expenses such as replacement professors, recruitment, and extra start-up funds. The envelope also covers innovative projects that are expected to generate revenue within a few years. Envelope three is mainly in the hands of the Vice-President Research but this current competition includes multi-faculty projects that can be funded via envelope 3.

Update on uOttawa international strategy

Adel El Zaim has indicated that he has good connections at TEC Monterrey which sent a delegation to uOttawa last winter, as well as other institutions and we need to plan meetings with him.

The Dean will be visiting China in a few weeks.

Industry partnerships

Companies are interested in collaborating with us, but we have limited capacity to work with all those interested.

NSERC are proposing fundamental changes to many of their programs. We were consulted and noted some negative and a few positive aspects of the proposals. Other institutions are also being consulted before the changes are finalized.

18.08.05 New Business

3-year faculty hiring plan

The Dean presented the criteria for the hiring plan. The top criteria are conformity to strategic priorities, conformity to requirements imposed by external agencies, support for programs (particularly graduate programs, and hiring professors who research central areas of undergraduate teaching, or in areas attractive to students), increasing admissions, and maintaining capacity.
The Dean then presented summaries of the initial proposals from the academic units.

Strategic planning

The Dean talked about various options for the core aspects of the universities vision for the future. This is part of the first phase of strategic planning beyond Vision 2020.


The Vice Dean Governance pointed out Chemical Engineering is not required to have part time professors on their Departmental Council because they don’t meet the minimum threshold number of part-time credits taught. As a result the bylaw changes the Vice-Dean is preparing will involve a simple election from all part-time professors, as is the case for students.

18.08.06 Matters to be considered in closed session

Faculty Executive agreed with the proposal that Liam Peyton will take on the role of Interim Vice-Dean Graduate Studies.
Hiring priorities were discussed.

18.08.07 Adjournment

The meeting ended at 11:55.

Timothy C. Lethbridge, Vice-Dean (Governance)

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