Executive Committee Meeting 2018.06

Faculty of Engineering Executive Committee Meeting 2018.06

12:00 June 20, 2018, in room CBY A-707

PRESENT

  • J. Beauvais (Dean),
  • M. Dubé (Vice-Dean, Research),
  • Nistor (Vice Dean, Graduate Studies),
  • D. Taylor (Vice Dean, Quality Assurance & Teaching Innovation),
  • L. Peyton (Vice-Dean, Governance),
  • C. D’Amours, (Director, EECS),
  • B. Kruczek (Chair, CHG),
  • N. Baddour (Chair, MCG),
  • C. Rennie (Chair, CVG).
  • C. Adams (Associate Director – CSI, EECS),
  • S. Gandolfini (Chief Administrative Officer),
  • V. Samson (Manager of Marketing and Communications),
  • F. Bouchard (Manager of Outreach),
  • L. Roy (Assistant to the Dean),
  • M. Bouchard (Incoming Interim Vice-Dean, International Affairs)
  • M. Labrosse (Incoming Vice-Dean, Undergraduate Studies)
  • T. Lethbridge (Returning Vice-Dean, Governance)

EXCUSED

  • M. Turcotte (Vice-Dean, Undergraduate Studies),
  • J. Zhang (Vice-Dean, International Affairs),
  • D. Rodas-Wright (Manager of Development), 
  • K. Bournes (Alumni Relations Officer)
  • Kathlyn Kirkwood (Incoming Interim Chair, CHG)

18.06.01 Approval of the Agenda

The agenda was approved after inserting one additional item: 18.06.07.01 Alumni Awards

18.06.02 Minutes of the last meeting (May 16, 2018)

The minutes of the previous meeting had been approved electronically.

18.06.03 Business arising

None.  The executive will review the descriptions and frequency of relevant Faculty and University awards for next meeting in September.

18.06.04 Report of Dean

Here is a brief summary of the Dean’s oral report.

18.06.04.01 Health and Safety

Again, there were no significant safety incidents this past month.  The Civil Engineering Health and Safety Committee continues to meet on a regular basis. Other departments are now invited and encouraged to follow suit starting in the fall. Good news: the freight elevator is working again.

18.06.04.02 STEM Building Update

The move is under way.  The official publicity launch for the building will be on September 20, 2018.  Week of June 25 there will be guided tours for Faculty employees.

18.06.04.03 Strategic Plan Update

A demo is being planned of the innovation management software we will use to manage and track proposed projects to include in the Strategic Plan.  The branding exercise and surveys organized by the Manager of Communications and Marketing are continuing to help better define who we are and how we see ourselves.  Both the branding exercise and the strategic plan process will be discussed at the Faculty assembly next week.  Plans for the next alumni advisory committee are under way, and in particular we will be following up on suggestions from the last meeting.  We have been doing a great job this year of reaching out to alumni, which is helping us establish relationships with significant global companies for collaboration.

18.06.04.04 Senate Committee on Teaching and Teaching Evaluation

The committee proposed the creation of a teaching dossier as part of the annual report that each professor does.  This proposal was sent to all members of faculty council for feedback.  The responses received so far have been collected and forwarded on to the committee.  Robert Laganière has completed his term on the committee representing the Faculty and we are looking for a new representative.

18.06.5 New Business

18.06.05.01 Recommandation de CEPC pour un mandate de 3 ans pour Prof. Tim Lethbridge

Approved unanimously.

18.06.06 Questions

The following written reports were submitted:

Vice-Dean Research

  • There is a new innovation fund administered by SSHRC on behalf of tri-council that we are starting to prepare for.  We are exploring a relationship around entrepreneurship with Lyon, France. A one page proposal for a new research center on indigenous affairs that was submitted to Indigenous and Northern Affairs Canada was well-received and we continue to purse this initiative.  There was interest in water and waste water management projects to start and eventually other relevant engineering projects.  CRC hiring process is going well.

Vice-Dean Graduate Studies

  • There will be an $800 rebate for M.Sc. students to offset increases in tuition. There was discussion on ways to improve the coordination of GNG graduate courses and ensure their availability to all engineering graduate students.  This will include the creation of a GNG Topics in Engineering course

Manager Marketing and Communications

Manager Faculty Outreach

  • Eight outreach events in First Nations communities are planned this year.

18.06.07 Matters to be discussed in closed session

18.06.07.01 Alumni Awards

After careful review of all applicatoins the alumni awards are as follows:

  • Faculty Alumni Award of Excellence - Heather Abbott;
  • Entrepreneur of the Year - Mattieu Gamache-Asselin;
  • Young Alumni of the Year – Justin Tudor.

18.06.07.02 Faculty Development Funds

Planned expenditures from each department and general IT were carefully reviewed.  Each department and general IT will have a budget of $64,000.

18.06.07.03 Academic Fraud Cases

Inquiry reports were presented and discussed with respect to two academic fraud cases. 

  • In “Case 1” which involved an incident during a science course exam at the SASS Exam Centre, the Faculty Executive determined after careful discussion that there was insufficent evdience of fraud to warant any sanctions. 
  • In “Case 2” which involved an allegation of plagiarism on a lab report involving four students, the Faculty Executive agreed with the findings of the committee and the sanctions.

18.06.8 Next Meeting in September, 2018 (not yet scheduled)

The Dean thanked Marcel Turcotte for all his hard work over the years as Vice-Dean Undergraduate Studies.  He also thanked Liam Peyton for his diligent work as Interim Vice-Dean Governance this year.


The meeting concluded at 4:15 pm.

Liam Peyton, Vice-Dean (Governance)

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