Executive Committee Meeting 2014.10

Minutes of the Meeting held 09:00 December 12, 2014, in room CBY A-707


C. Laguë (Dean), H. Tezel (Vice-Dean, Research), M. Labrosse (Interim Vice-Dean Graduate Studies), M. Turcotte (Vice-Dean, Undergraduate Studies), T. Lethbridge (Vice-Dean, Governance), N. Baddour (Chair, MCG), S. Vanapalli (Chair, CVG), D. Taylor (Chair, CHG), C. D’Amours, (Director, EECS), H. Viktor (EECS-CSI), V. Samson (Manager of Marketing and Communications), L. Roy (Assistant to the Dean), S. Gandolfini (Chief Administrative Officer), K. Bournes (Alumni Relations Officer) C. Blais (Manager, Faculty Development)


J. Zhang (Vice-Dean, International Affairs)

14.10.01 Approval of the Agenda

The agenda was approved

14.10.02 Minutes of the last meeting (November 25, 2014)

The minutes of the previous meeting were approved.

14.10.03 Business arising

3.1 Items in the Dean’s report.

There were some items in the Dean’s report (attached)

3.2 APTPUO-LTA – Sessional Lecturer – Replacement Professor appointments in 2015 – 2016

The Dean discussed the proposed distribution of positions.

There was discussion about the extent to which professional licensure and bilingualism would be requirements. It was agreed that all those hired would have to have applied for professional licensure by the start of their employment and would have to show progress towards obtaining their license during their appointment. For the EECS positions, bilingualism would be required, for the positions in the departments it would be recommended.

3.3 Other

Dr. Lethbridge reported that he is still making progress communicating with the APUO regarding the Guidelines for Tenure and Promotion.

14.10.04 Report of the Dean

4.1 The Dean submitted a written report (attached)

4.2 Resource indicators: Historical data

The Dean discussed a document regarding per-student operating revenues and space. Of particular note is that tuition now accounts for about 75% of all revenue, a major increase in percentage from six years ago. This is largely attributable to the increase in proportion of international students.

On a motion duly moved and seconded it was agreed to the Faculty Executive affirms that the information of the type in this report is critical to the strategic planning, operation and financial health of the Faculty. The Executive furthermore agreed they would like this information broken down according to such factors as program and citizenship.

The document includes a comparison with similar figures at the University of Toronto. Our competitive positioning is eroding. We are falling further behind in ratios such as student-to-professor and professor-to-staff.

There was discussion of tuition revenues.

4.3 Proposal for NSERC Chair in Entrepreneurial Design

The Dean discussed information from the recent site visit for the proposed NSERC Chair in Entrepreneurial Design. There have been requests from the visiting team to modify the proposal: We have been asked to refine our philosophy on design in engineering. They want more information about such issues as our current approaches to design and teaching of design, as well as which courses would benefit from the Chair. Software engineering was mentioned as a program that is strong in design; we need to further demonstrate our design strength in other programs. We will need to present a roadmap for how a Chair would enable us to be particularly strong in design – well above the requirements of accreditation.

There was discussion of approaches to design that have been successful in software engineering and how they can be applied in other programs. It was pointed out that agile approaches being emphasised in SEG mesh well with the entrepreneurship emphasis of this proposed Chair . The Makerspace concept also fits well for rapid prototyping with the Umple tools that have been developed in SEG to help promote design learning early in the SEG program.

4.4 Information items

The Dean discussed information arising from his chairing of the Sustainable Membership Committee of Engineers Canada. We need to replicate factors arising in certain schools that encourage students to enter engineering.

14.10.05 Report of the Vice-Dean (Research)

The Vice Dean Discussed the recent OCE workshop.

The Vice Dean is working with Sylvan Charbonneau to raise the amount of research money arriving in our Faculty.

14.10.06 Report of the Vice Dean (Graduate Studies)

We are expecting about 26 OGS scholarships to be allocated to our Faculty. Committees will shortly be working on ranking.

March 31 will be the date for the Graduate Poster Competition.

FGPS is preparing for the implementation of the new Student Information System.

FGPS is considering relaxing the 10h/week rule for how much time students may spend working. There was discussion of the impact of this.

FGPS is suggesting decentralizing membership; any new tenure-track professor would be able to supervise immediately upon hiring. The FTPCs would decide on the criteria for supervisory privileges.

A working group had proposed to abolish the FGPS. The FGPS Council has strongly opposed this.

14.10.07 Reports of the Vice-Dean (Undergraduate Studies)

The student experience officer’s position has been reviewed and posting will take place shortly.

The Vice-Dean discussed early statistics for September 2015 admissions, which for our Faculty are once again up, as compared to last year.

There has been considerable work on changes to regulations, in advance of the new SIS implementation. Some highlights include removal of the AGPA, DGPA and readmission GPA, and replacing the word ‘session’ by ‘trimester’. There will also be changes to thresholds, for example a CGPA of 5 will be needed for graduation. Various other proposed changes were also discussed.

The Vice Dean attended a meeting of the Credit Transfer Consortium in Toronto.

The Vice-Dean also attended a Graduate Attribute and Continual Improvement summit in Toronto.

14.10.08 Report of the Vice-Dean (International Affairs)

The Vice-Dean was travelling

14.10.09 Reports from the Chairs/Directors

D. Taylor discussed the possibility of incorporating Lean Six-Sigma into CHG curricula. 

14.10.10 Reports from the Chief Administrative Officer

There has been progress on obtaining a license for Turnitin for the Faculty, but there has been concern about lack of bilingualism of this software which might result in it not being integrated with Blackboard.

On a motion duly moved and seconded The executive approved to raise a concern with Christian Detellier, urging that the Turnitin software be properly integrated.

The CIO has asked for a prioritized list of objectives. Michel Racine is working on this.

14.10.11 Reports from the Assistant to the Dean

Academic leaves have all been approved.

14.10.12 Reports from the Alumni Relations Officer

The Alumni Relations Officer had a written report.

The study break program of offering refreshments to students is having a positive impact.

The Alumni Week webpage is expected to be live in early January

14.10.13 Reports from the Manager, Faculty Development

C. Blais discussed increasing the involvement of the alumni who have won the Award of Excellence.

He was part of a group from the University that visited several universities to look at competitive engineering teams, including those placing an emphasis on entrepreneurship. They learned that employers tend to be particularly interested in such teams, more than academic performance. Some universities put major resources towards such teams. Co-op partners can also be strategic allies. Some universities have ‘extra-curricular involvement’ as a performance criterion for professors. Some universities have multi-disciplinary engineering teams that extend to programs such as creative arts. One university got rid of library material that is not being used and replaced it by such items as 3D printers.

14.10.14 Reports from the Manager of Marketing and Communications

V. Samson submitted a short written report.

There will be a donor reception on March 26th. Donors have requested to network more with students.

The Holiday Lectures were attended by 180 students on Dec 10th.

The Faculty video that has the most views is on YouTube is the virtual tours of the Faculty.

14.10.15 Other Business

The Dean presented a video from Invest Ottawa.

The meeting was adjourned at 11:33.

                                                                    Timothy C. Lethbridge, Vice-Dean (Governance)

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