Faculty Council Meeting 2017.11

Faculty of Engineering Faculty Council Meeting 2017.11

8:30 November 27, 2017, in room CBY A707

PRESENT

Officers of the Faculty

J. Beauvais, M. Dubé, M. Turcotte, L. Peyton, B. Kruczek, N. Baddour, C. Rennie, C. Adams, C. D’Amours.

Professors

B. Lessard, A. Jrade, J. Infante Sedano, R. Narbaitz, E. Petriu, H. AL-Osman. Zouaq, P. Galko, K. Dolgaleva, J. Yao, G-V. Jourdan, B. Dhillon, F. Robitaille, E. Lanteigne, C.Lan, S. Omelon, M. Noel, M. Bouchard, J. De Carufel, I. Catelas.

Staff

S. Gandolfini, F. Bouchard.

Students

K. Awan, M. Shikh Hassan, Z. Al-Faesly, C. Digvijaysinh, F. Gohier.

EXCUSED

Officers of the Faculty,

I. Nistor, D. Taylor, J. Zhang,  

Professors

E. Baranova, X.Cao, B. Martin-Perez, A. Weck.

Staff

V. Samson.

Students

N. Rastogi, M.Rajaie, B. Uwineza, E. Fayomi.

ABSENT

Professors

S. Loyka

Students

B. Taji, I. Enuoyibo, A. Aboukarr, C. Chandel, S. El Husseini, M. Habbouche.

17.04.01 Approval of the Agenda

The agenda was approved.

17.04.02 Minutes of the last meeting (October 16, 2017)

The minutes had already been approved electronically.

17.04.03 Matters arising from the minutes

None.

17.04.04 Report of the Dean

This is a summary of the dean’s oral presentation.

STEM building remains on track from a calendar point of view. Furniture and AV costs for the Faculty for an upcoming RFP were carefully reviewed and prioritized in order to respect our budgetary capacity.  These will be expensed in 2017-18. In the past, the central administration was covering costs for furniture in public spaces. For STEM, the faculties are asked to contribute. The moving plan should be completed by the end of December. 

In the health and safety report there was a significant event in one of the labs however, no injuries or significant damage.  Activities have been temporarily suspended while the incident is reviewed and the experimental setup is redesigned to mitigate risks.  The Office of Risk Management (ORM), the faculty’s Health, Safety and Risk Manager and the researcher are actively participating in the follow-up. Per standard procedure in this type of situation, the VP Research and VP Resources have been informed by ORM and will need to be notified of the new safety measures being put in place.

The Faculty Strategic Plan 2011-2016 has been completed, in the winter we will begin development of a new strategic plan.

The annual reports from professors have been read and reviewed. The Dean will schedule individual meeting with every professor in the faculty, but this will be spread out over the next two to three years. 

The accreditation visit for Mechanical Engineering programs went well, thanks to the efforts of everyone involved.

17.04.05 Report of the Vice-Dean (Research)

The Vice-Dean circulated a written report.

Faculty Research Advisory Committee (with invited heads of academic units and research chairs) has been developing research strategy and identified 5 core areas of strength to focus on:

Enabling Technologies for Health Care and Augmented Life

Technology for Digital Transformation of Society

Photonics for Devices, Network, and Energy                                 

Sustainable and Resilient Infrastructure

Emerging Materials: Design and Development

There will be a workshop for each area, in which interested professors will meet to explore synergies and define in more detail each area.  First workshop is on Dec. 6. For Enabling Technologies for Health Care and Augmented Life.

17.04.06 Report of the Vice-Dean (Undergraduate Studies)

The Vice-Dean circulated a written report.

Five motions to vote on (4 from the department of mechanical engineering, one from computer science)

Three of the motions for mechanical were presented at the same time. They were in response to the recent CEAB visit:

Introduce GNG1103 as a compulsory course for all mechanical programs and add a science elective. And as a result remove ADM1100 and a technical elective.

Remove ECO1192 as an option and only require GNG2101.

To make CHM1311 as a co-requisite for the thermodynamics course, thus re-introducing CHM1311 to biomedical engineering program.

All three motions passed unanimously.

The fourth motion for mechanical, updates the calendar for 16 courses to reflect the actually scheduled laboratories and tutorials and created 3 new ``topics`` courses (each with a different configuration of laboratories and tutorials.

The motion passed unanimously.

The EECS motion for computer science proposed a new 5 year integrated degree in Math and Computer Science focusing on data science.

The motion passed unanimously.

17.04.07 Report of the Vice Dean (Graduate Studies)

The Vice-Dean circulated a written report.

17.04.08 Reports of the Vice Dean (International)

Currently on a recruitment trip in China.

17.04.9 Reports of the Vice Dean (Quality Assurance and Teaching Innovation)

The Vice-Dean circulated a written report.

17.04.10 Other Business

Kashif Masud Awan (graduate student representative for EECS) introduced the topic of TA selection for discussion, including a written brief. The brief asked if there could be more transparency on how the faculty addresses article 18.6.2 of the collective agreement CUPE 2626 (Collective Agreement for Teaching Assistants) for ranking candidates.

During the discussion, it was clarified that this is mainly an issue for EECS. In the other departments TA selection is done by the chairs, but due to its size and number of TAs EECS has a committee to handle. The process of selection is complex because Article 18.5 seniority takes precedence over 18.6.2, and requires that TAs give a 0.25 appointment in a year, be given additional appointments to equal a full 1.0 appointment that year. Further it requires that TAs who had a TA appointment the previous year, be given an appointment in the current year.


The meeting concluded at 9:20.

Liam Peyton, Vice-Dean (Governance)

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