Minutes of the meeting held 15:00 on October 14, 2015, in room CBY A707
Officers of the Faculty
C. Laguë (Dean), M. Dubé (Vice-Dean Research), M. Turcotte (Vice-Dean Undergraduate Studies), T. Lethbridge (Vice-Dean Governance), ), C. Rennie (Chair, CVG), N. Baddour (Chair, MCG), C. D’Amours (Director, EECS), H. Viktor (Associate Director, CSI), V. Samson (Marketing and Communications, non-voting), S. Gandolfini (Chief Administrative Officer, non-voting), K. Bournes (Alumni Relations Officer, non-voting), S. Drouin (Academic Administrator (Graduate Studies), non-voting)
C. Lan, S.Omelon, J. Infante Sedano, E. Petriu, P. Galko, K. Dolgaleva, K. Hinzer, B. Dhillon, I. Catelas, E. Lanteigne, F. Robitaille, C. Adams (Non-Voting) L. Peyton (Non-Voting)
L. Chen, S. Lau-Chapdelaine, A. ElMeligy, M. Bondok, J. You, P. Singh Sandhu, S. Chan, J. Zhu, A, S. Bisson
Officers of the Faculty
I. Nistor (Vice-Dean Graduate Studies), J. Zhang (Vice-Dean, International Affairs), D. Taylor (Chair, CHG)
K. Kirkwood, J. Lang, S. Shirmohammadi, B. Kruczek Students A. Ali, A. Aboukarr,
A. Tremblay, H. Aoude, M. Mohareb, A. Nayak, M. Bouchard, W. Gueaieb, M. Doumit,
H. Singh Chawla, B. Bhusan Dash, V. Parisien, A. Malkawi, J. Zhu
15.03.01 Approval of the Agenda
The agenda was approved.
15.03.02 Minutes of the last meeting (April 29)
The minutes of the previous meeting had been approved.
The Council offered votes of thanks to departing members H. Tezel, S. Vanapalli, and M. Labrosse. The Dean introduced M. Dubé and C. Rennie
15.03.02 Matters arising from the minutes
There is now a quasi-final version of the campus master plan available; the plan will be considered by the Board of Governors in November.
The Senate has approved a plan to abolish the FGPS as a Faculty effective Dec 31, 2016. C. Turenne Sjolander is the interim Dean.
The CEAB accredited ELG, CEG and SEG for 6 years until June 30 2021. CHG and CVG were accredited for 2 years with a report due in 2016. There have been discussions at the leadership levels of Engineers Canada, the NCDEAS, and the CEAB to simplify the accreditation process and reduce accreditation-related workload for institutions and CEAB members and volunteers.
There have been discussions in the Faculty of Engineering about increasing our engineering design and complementary studies content. The new NSERC Chair in Entrepreneurial Engineering Design has as an objective to increase engineering design content.
The Executive approved the action plan for the (CEED)2 initiative.
There has been a preliminary report from the consultant working on the Space Review. The report indicates that the Faculty is facing a space shortage of at least 4000 m2 (which is half the size of the SITE building). We expect to get the second report in the next few weeks; this will be sent to the Administrative Committee for their review and action. There was discussion about space shortages in other faculties, and the relationship of the space study and the Campus Master Plan.
The ESS and the Faculty have agreed to some changes to the Engineering Endowment Fund. There will be an additional deadline in the spring session. We will also start using the interest generated from the fund and 60% of the contributions; until now only 40% of the contributions were available each year.
The Dean congratulated the organizers of the Graduate Poster Day.
The Dean indicated that the Joint Undergraduate Program in Electrical Engineering and Physics has been approved by Senate. The Dean reminded EECS to increase the engineering design content in the ELG component.
15.03.02 Member of the Senate
Dr. Dhillon has completed his 3-year term on Senate. The Faculty could choose to renew his appointment for a 3-year period or appoint someone else. On a motion duly moved and second it was approved to reappoint B. Dhillon to the Senate for another 3-year term.
15.03.05 Report of the Dean
The Dean is in the middle of his annual visits to the academic and service units.
15.03.06 Report of the Vice-Dean (Research)
The Vice Dean is working on a CFI proposal in CVG. In the Fall of 2016 there will be a large infrastructure call.
The CFREF is a large university-led initiative. Last year there was an unsuccessful photonics submission. Several letters of intent were since submitted on topics such as materials, medicine and photonics. But only one can be sent forward, and it has been decided that it will be the photonics application again.
Three engineering RTIs have been forwarded to NSERC.
We are 2.5 weeks away from the Discovery Grant deadlines. Dr. Mckenna is working hard to help the 35 applicants. The Vice-Dean suggests asking colleagues to review applications.
There are 7 applications for NSERC Strategic Grants from our Faculty. We expect news any day now.
We are moving forward with a Strategic Network application; a letter of intent has been approved by NSERC.
We are overseeing several industry collaborations.
Cité Collegial has biotechnology equipment that they will give us access to.
There will be an event in February focused on enabling researchers to find industrial partners; it is being organized with TTBE; Carleton researchers are also invited.
The Vice-Dean is meeting each of the academic units.
A presentation was given by Ghisline Jean on FAST. Slides are available on request.
The Vice Dean is working on a strategic plan for research. He is assembling the Research Advisory Committee.
15.03.07 Report of the Vice-Dean (Undergraduate Studies)
7.1 On a motion duly moved and seconded, Faculty Council approved to add CEG3136 (Computer Architecture II) to the list of mandatory courses, as well as making the mandatory course CEG3185 (Introduction to Data Communications and Networking) become a technical elective.
7.2 On a motion duly moved and seconded, Faculty Council approved in the ELG program: a) Remove MAT1348 (Discrete Mathematics for computing); b) Introduce a new course ELG3xxx Fundamentals of Semiconductor Devices c) Remove fourth year Science courses.
7.3 On a motion duly moved and seconded, Faculty Council approved in the ELG Computing Technology program, add MAT1348 as a program requirement, and change the number of technical electives in the fourth year to two courses.
7.4 On a motion duly moved and seconded, Faculty Council approved in the Civil Engineering program: a) Replacing CVG3141 by CVG 4145, and increasing the number of technical elective courses in fourth year by one courses; b) prerequisite changes for CVG3147/CVG3547; c) prerequisite changes for CVG4142; d) prerequisite changes for CVG4145.
7.5 On a motion duly moved and seconded, Faculty Council approved prerequisite changes for CVG2181/CVG2581.
7.6 On a motion duly moved and seconded, Faculty Council approved prerequisite changes for CVG2116/CVG2516.
7.7 On a motion duly moved and seconded, Faculty Council approved in MGB, CHG, CEG, CVG, ELG, MCG and SEG allow students to choose between GNG2101 and ECO1192. The approval was granted in principle subject to confirmation that GNG2101 includes present value analysis. There was discussion of AU content; the general consensus was that it should be 100% complementary studies.
7.8 On a motion duly moved and seconded, Faculty Council approved to create course SEG4300 Topics in Software Engineering and fixing a typographical error in the SEG program.
7.9 Renovations have been completed at the Undergraduate Office
15.03.08 Report of the Vice Dean (Graduate Studies)
S. Drouin reminded everybody of the deadlines for scholarships. There have been 3 applications for Vanier Scholarships. I Nistor will be visiting 4th year classes.
The Excellence Breakfast is coming up on Nov 17th.
The Graduate office continues to express the need for space and more staff.
S. Drouin discussed some HR issues.
F. Robitaille presented the following motion.
On a motion duly moved and seconded, Faculty Council approved for the EMP Master’s in Engineering in Engineering Management and TPM Graduate Diploma in Technology Project Management program: a) the abolition of 5 EMP-coded courses EMP5105, EMP5108, EMP5113, EMP5115 and EMP5159 (currently on offer for EMP Master’s only, not on offer for TPM Graduate Diploma, hence changes apply only to EMP Master’s); b) the creation of 3 new EMP courses EMP5XXX to be offered as optional courses (changes applicable to both EMP Master’s and TPM Graduate Diploma); c) the addition of 1 existing course GNG5120 to EMP program (change applies only to EMP Master’s); d) the addition of course EMP5118 to the list of optional courses in EMP (previously not listed); removal of course EMP5118 from list of compulsory courses in TPM; addition of course EMP5118 to the list of optional courses in TPM (previously compulsory); the addition of course EMP5100 to the list of compulsory courses in TPM (previously not listed).
Liam Peyton presented the following motions:
On a motion duly moved and seconded, Faculty Council approved a) to remove the pre-requisites from EBC8102 and specify that the systematic research paper in EBC8101 is a different field than the one in EBC8102; b) Create a new course code as required courses in the EBT Masters and M.Sc. Programs replacing ISI6310; c) Create 2 course codes as required courses in the EBT Masters and M.Sc. Programs replacing ADM6274, ADM6275 respectively
On a motion duly moved and seconded, Faculty Council approved to create a GNG course on Enterprise Architecture available as an elective for all engineering students at the graduate-level.
On a motion duly moved and seconded, Faculty Council approved to add 3 general engineering courses available to all graduate students in the faculty of engineering as electives in the Electronic Business Technologies program. as well as one course from Communications
15.03.09 Report of the Vice-Dean (International Affairs)
We are hosting over 60 professors from Chinese universities until November; they are attending workshops, sitting in on regular courses to learn about teaching, consulting with professors and attending ESL courses.
15.03.10 Bylaw III-4.10 change
On a motion duly moved and second it was approved to change Bylaw III-4.10 to read as follows:
Of the portion of the funds received by the Faculty as overhead from research contracts, 46% is retained by the Faculty as part of the Faculty of Engineering Development Fund, 27% is returned to the Department or School Development Fund which has generated the funds and 27% is returned as a research grant to the Principal Investigator who generated the funds. Policies for disbursements of any funds generated as overhead must be approved by Faculty Council.
Of the portion of the funds generated as overhead from each research contract, 35% is retained by the University, 30.4% is retained by the Faculty as part of the Faculty of Engineering Development Fund, 17.3% is returned to the Department or School Development Fund which has generated the funds and 17.3% is returned as a research grant to the Principal Investigator who generated the funds. Policies for disbursements of any funds generated as overhead must be approved by Faculty Council.
15.03.11 Other Business
The meeting was adjourned at 16:35.
Timothy C. Lethbridge, Vice-Dean (Governance)