Faculty Council Meeting 2014 | 01

Minutes of the meetings will be bilingual in the sense that interventions and motions will be reported in the language in which they were made.

Minutes of the meeting held Tuesday February 4, 2014 at 9:00 a.m. in Room CBY A-707

Present:
Officers of the Faculty: C. Laguë (Dean), S. Tavoularis (Interim Vice Dean Research), I. Nistor (Vice Dean Graduate Studies), M. Turcotte (Vice Dean Undergraduate Studies), J. Zhang (Vice Dean International Affairs), T. Lethbridge (Vice-Dean Governance), S. Vanapalli (Chair CVG), , D. Taylor (CHG), C. D’Amours (Director, EECS), H. Viktor (EECS-CSI), S. Gandolfini (Chief Administrative Officer), J. Laroque (Interim Manager of Marketing and Communications).

Professors: M. Dubé, C. Lan, B. Kruczek, S. Omelon, H. Aoude, J. Infante Sedano, C. Adams, T. Tran, K. Dolgaleva, E. Dubois, P. Galko, K. Hinzer, J.Lang, B. Dhillon , I. Catelas,E. Lanteigne, M. Nganbe.

Students: Md Mahmud Hasan (EECS-ELG), Doungous Egrey Mahamat (EECS).

Excused:
Officers of the Faculty:

Professors: W. Gueaieb, V. Dujmovic, M. Doumit.

Students: Mohammad Raei (EECS), Maryam Hubeeb Alshebab (EECS).

Absent:
Officers of the Faculty: B. Jodoin (Chair MCG)

Professors: O. Baranova, M. Fall, M. Mohareb, C. Rennie, S. Shirmohammadi.

Students: Alexandra Lavictoire (CVG), Ishan Mehta (EECS-CSI), Sean Billings (EECS).

14.01.01 Approval of the agenda

The agenda was approved. The Dean welcomed S. Tavoularis.

14.01.02 Minutes of the last meeting (December 5)

The minutes of the last meeting had been approved by email.

14.01.03 Matters arising from the minutes

There was none.

14.01.04 Report of the Dean

Two groups of Uottawa Engineering students (out of three) received awards at the Ontario Engineering Competition and will move forward to the national competition. The winners were: 2nd Place in the Junior Design Competition, $1000 Prize, Miguel Oliveira, Jasmine Gauthier, Thibaud Dompierre, Dario Cimmino; and 1st Place in the Consulting Engineering Competition, $2000 Prize, Omar Anjum, Malaika Miles Rossouw, Martin Dessault, Arthur Zdziechowski.

The Campus Campaign for internal fundraising will take place between the beginning of March and mid-April. The priorities are 1) continual improvements to teaching labs, 2) supporting student participation in pre-professional events, 3) entrepreneurship and innovation, and 4) infrastructure. The Dean pointed out that students are contributing funds, and encouraged all employees to participate in the Campus Campaign.

There is progress on the process to replace the second-year mathematics courses by GNG courses offered in the Faculty of Engineering. The objective is to offer the courses in the fall of 2015. There is a plan to expand the curriculum committee to work on this project.

The initiative to offer professional development courses is moving forward. The objective is to give a first offering in the fall of 2014. Fourteen proposals have been received, and the Faculty is in the process of developing an agreement with the Centre for Continuing Education.

Assignment of duties for 2014-15 is running slightly behind, due to the fact that the Dean has not yet received proposals from all units. The Dean expects to complete this by the end of February.
CEAB accreditation will take place in the fall or winter. The graduate attributes criteria will be fully enforced.

Responses to the 3-year resource plans that the faculties submitted last fall are expected in the next few weeks. At the University level, we can expect the strategic mandate agreement between the Government of Ontario and the University of Ottawa to be finalized, and a communication from the President to be entitled 'A Roadmap to 2020'.

14.01.05 Report of the Vice-Dean (Research)

The Vice-Dean submitted a written report (attached).

Two professors (A. Boukerche, and S. Shirmohammadi) received strategic grants; these were the only faculty members at the university to receive such awards. M. Saatcioglu received an award of over a million dollars. The Vice Dean urged members to submit proposals for various upcoming awards.

H. Mouftah has been awarded a medal by the Engineering Institute of Canada.

H. Tezel is visiting the UAE during her academic leave, and investigating potential collaborations.

The Faculty website is undergoing reorganization.

14.01.06 Report of the Vice-Dean (Undergraduate Studies)

On a motion duly moved and seconded it was approved that in the Bi-disciplinary program in Computer Science and Mathematics, MAT2371|2771 and MAT2375|2775 become required courses and our students then have a choice of one elective MAT2000 course (3 credits) from the list: MAT2324|MAT2724, MAT2355|2755 and MAT2362|2762.

The Vice Dean discussed ongoing admissions statistics. Applications are up by 12%. In EECS there is an increase of 22%; for the other programs the increase is 5%.

The university now has a policy such that international Francophone students will pay domestic fees. This has resulted in an increase in applications of 126% (158 applications extra) which might translate into four new students per program on average. C. Detellier (SP) has set a minimum admission average of 80% for such students.

There have been small changes to admission averages. There was discussion on this topic.

The Vice Dean is a member of the working group on degree titles, which aims to harmonize terminology. There is a proposal to include the term 'honours' in our degrees. There was discussion of this issue, and opinions were expressed both in favour and against.

14.01.07 Report of the Vice-Dean (Graduate Studies)

The Vice-Dean submitted a written report (attached).

The OGS and NSERC scholarship selection procedures are underway. The graduate co-coordinators and their committees will rank the scholarships within their programs, and provide justification for their rankings. There are allocations for the Faculty, and within that, allocations for each program. There are separate rankings for international applicants.

Graduate students who demonstrate that they are Francophones will be paying domestic fees. Due to this, all international scholarships will go to anglophones.

The Vice-Dean discussed translation of grades from other universities, especially from Europe. He discussed some anomalous situations, and pointed out that it is difficult to make adjustments since the system has been developed by UNESCO. Solid evidence would be needed to make changes, otherwise ad-hoc changes would result in even greater problems. There was considerable discussion. The Vice-Dean mentioned that if a student has admission problems due to such anomalies, then if a professor writes a strongly worded support letter, it is likely to result in a positive outcome.

Plans are well underway for the Faculty of Engineering Graduate Poster Competition, set for March 27th. An important feature this year will be the production of a booklet of abstracts for each program.

We have 14 applications from China Scholarship Council students.

Changes have been made to registration to handle the large size of graduate courses. This includes limiting the number of courses a graduate student may register for.

Pre-admission letters and application fee waivers have been sent to all fourth-year students.

BMG and EMP evaluations went well; some governance changes are planned.

Our Faculty ranks highly in terms of numbers of masters and PhD students, as compared to other Ontario faculties of engineering.

On a motion duly moved and seconded, it was approved to add the following new CSI graduate
courses 'Information Visualization and Visual Analytics'; 'Computer Security and Usability';
'Evolving Information Networks', and 'Human-Computer Interaction Models, Theories, and
Frameworks'.

On a motion duly moved and seconded, it was approved to abolish CSI graduate courses that have not been taught recently: CSI 5104, CSI 5107, CSI 5108, CSI 5109, CSI 5114, CSI 5123, CSI 5132, CSI 5133, CSI 5141, CSI 5143, CSI 5144, CSI 5145, CSI 5162, CSI 5170, CSI 5171, CSI 5184, CSI 5304, CSI 5306, CSI 5310, CSI 5367, CSI 5507, CSI 5508, CSI 5509, CSI 5514, CSI 5562, CSI 5584.

On a motion duly moved and seconded, it was approved to modify the description for CSI5131 Parallel Algorithms and Applications in Bioinformatics.

On a motion duly moved and seconded, it was approved to add four existing courses from OCIECE to the optional list of OCICS courses of category Software Engineering (E): ELG6111, ELG6113, ELG6115, ELG6178 . These will be cross-listed as CSI courses with CSI course codes.

On a motion duly moved and seconded, it was approved to create a new optional CSI seminar
attendance course (without credit) for the Master of Computer Science program, with title
'Assistance au Colloque / Seminar Attendance'

R. Hastings, Dean of FGPS is on sick leave. T. Stanley is Acting Dean.

M Nemer is leading a committee looking into management of FGPS.

14.01.08 Report of the Vice-Dean (International)

The Vice-Dean prepared a written report (attached).

The Vice-Dean discussed the 3+2 project, which has so far admitted over 250 students. He discussed raising the admission criteria.

The Vice-Dean encouraged professors with PhD students that might be interested in the cotutelle program to discuss this with him.

The Vice-Dean discussed various international initiatives, including his anticipation of attracting students from Korea.

There was discussion of English testing. We offer the Cantest. Some professors indicated that English quality of students is improving.

The meeting was adjourned at 10:53. Next meeting is April 9.

Timothy C. Lethbridge
Vice-Dean (Governance)

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