Executive Committee Meeting 2018.01

Faculty of Engineering Executive Committee Meeting 2018.01

1:30 January 17, 2018, in room CBY A-707


  • J. Beauvais (Dean),
  • M. Dubé (Vice-Dean, Research),
  • M. Turcotte (Vice-Dean, Undergraduate Studies),
  • D. Taylor (Vice Dean, Quality Assurance & Teaching Innovation),
  • J. Zhang (Vice-Dean, International Affairs),
  • L. Peyton (Vice-Dean, Governance),
  • B. Kruczek (Chair, CHG),
  • N. Baddour (Chair, MCG),
  • C. Rennie (Chair, CVG),
  • S. Gandolfini (Chief Administrative Officer),
  • V. Samson (Manager of Marketing and Communications),
  • D. Rodas-Wright (Manager of Development),
  • F. Bouchard (Manager of Outreach),
  • L. Roy (Assistant to the Dean).
  • C. D’Amours, (Director, EECS),
  • K. Bournes (Alumni Relations Officer)


  • C. Adams (EECS – CSI),
  • I. Nistor (Vice Dean, Graduate Studies)

18.01.01 Approval of the Agenda

The agenda was approved.

18.01.02 Minutes of the last meeting (December 4)

The minutes of the previous meeting had been approved electronically.

18.01.03 Business arising

On February 12, Vice-President Academic and Provost David Graham will visit the faculty.

Report of visiting team for CEAB accreditation of MCG has arrived and a response will be formulated by February 12.

18.01.04 Report of Dean

Here is a brief summary of the Dean’s oral report

In the health and safety report, there was one incident this month related to an old machine. No injuries. The serious incident from last semester has been addressed including a review of the safety measures now in place by two expert professors. The VP Research is waiting for report from Risk Management before responding to the faculty request that the research experiment now be allowed to continue.

We no longer have a functioning freight elevator in CBY and it will not be operational for a few months. Alternate arrangements and processes are being put in place to keep us operational.

We would like to recruit faculty candidates and help them apply for prizes from outside organizations, not just the ones that the faculty awards. The Vice-Dean Research will alter the current strategy for disseminating information about prizes.

Grad student poster competition in March will be same as last year, but one extra dimension in that each student will self-identify in which of the five Faculty research strengths they should be classified and have an award for each of those areas.

VP Research is still working towards a presence in Kanata and would like a budget proposal for what we would like to do in Kanata.

A recent 30 by 30 meeting generated ideas we can consider to improve our progress towards the goal of at least 30% female students by 2030. It was noted that a brainstorming session was held about a year ago during a Faculty Council meeting where several ideas were generated.

STEM building does not have a final move plan yet, although the building is still officially on schedule.

We are working towards finalizing the framework for developing a new Strategic Plan. Vice Deans have been asked to provide any information related to benchmarking that they can share. Then there will be a faculty-wide consultation to engage students, faculty and staff on updating definitions of our mission, vision, and values and on participating in idea generation. After that, we will form working groups to help develop the Strategic Plan. Michel Racine is investigating innovation management software to help coordinate.

The updated vice-dean undergrad description (to clarify responsibilities and relationship with VD QATI) was discussed and approved. 

18.01.5 Reports of the Vice-Deans Vice-Dean (Undergraduate Studies)

The Vice-Dean submitted a written report.

Committee recommendation on Academic Fraud case was discussed. There was unanimous approval to support both the committee recommendation that academic fraud was committed, and the committee recommendation for a grade of F in the course, and an additional requirement to take 6 units of courses in ethics.

The VD proposed the inclusion of language courses in complementary studies, which was supported subject to ensuring compliance with CEAB guidelines.

The VD is working with chairs/directors to get large rooms booked for next years courses and also to have better projections (including grad and international students) so we have enough classes of the right sizes for our courses. Vice-Dean (Research)

Written Report submitted.

Reminder for next workshop on Wed. January 24th on sustainable and resilient infrastructure.

Presented a proposal for CFI-IOF fund administration. The proposal was accepted.

Research Management Services is launching a searchable funding opportunities database. Vice-Dean (Graduate Studies)

Written Report submitted. Vice-Dean (International Affairs)

Written Report submitted.

Summarized past and planned activities.

Highlighted that Faculty-run new international programs have brought in close to $20 million in revenue and enhanced our reputation internationally. Vice-Dean (Quality Assurance and Teaching Innovation)

Written Report submitted.

Just about to submit application to host Canadian Engineering Education Association's Annual Conference in 2019. Vice-Dean (Governance)

Written Report submitted.

Highlighted items of interest from Senate Executive Meetings: Dec. 5, Dec. 19, Jan. 9.

Brief discussion of how the faculty can improve how faculty leverages IT systems in its administrative processes.  Increasing number of systems being rolled out (especially mandated by university) and an increasing number of issues around reduced productivity, changes in policy enforcement, and incorrect, unreliable, or unavailable data.

18.01.6 Reports from Chairs/Directors Chair, Chemical and Biological Engineering

Professor resigned so looking to replace. Also need replacement professor.  Also need to update plan for renovation project in department. Chair, Civil Engineering

Also looking for replacement professor. Chair, Mechanical Engineering

Recruiting tenure track professor and looking for replacement professor. Received additional LTA. Chair, EECS

Hiring a replacement for Sylvia Boyd.  Also looking for replacement professor.  And CEED replacement professor is being posted.

18.01.7 Report from Chief Administrative Officer

Meeting coming up with person responsible for proposal for new funding model for May 2018 budget.  Will be asking for new positions and raising concerns about how STEM is being paid for.

18.01.8 Reports from Faculty Officers

Assistant to the Dean (Human Resources)

Workload is due at the end of the month.

Alumni Relations Officer

More outreach to alumni key influencers in industry. Posted the alumni coordinator position to help ramp up. May 4th is “uOttawa innovates from thesis to start-up” day. Need academic units to identify current or just graduated grad students who are spinning out a company from their research.

Manager of Faculty Development

Fundraising for December: now at $2.1 million out of $10 million (in the first year of a four year STEM building campaign).

Manager of Communications and Marketing

Written report online.

Manager of Outreach

Written report online

18.01.9 Other Business

The meeting ended at 4:20 pm

Liam Peyton, Vice-Dean (Governance)

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